When it comes to terminating a lease contract in the Philippines, it’s important to do it the right way to avoid any legal consequences. A well-written letter of termination can help you end your lease contract on a smooth note. This guide will walk you through creating a sample letter of termination of lease contract in the Philippines.
1. Start with a polite greeting
Begin your letter with a polite greeting. Address the landlord or property manager with their proper title and name. For example, “Dear Mr. Garcia” or “To whom it may concern.”
2. State your intention to terminate the lease
Make it clear from the start of your letter that you wish to terminate your lease contract. Specify the date you want the termination to take effect, which should be in accordance with the lease agreement.
3. Provide the reason for termination
Though it’s not mandatory, including a reason for your termination can help provide context for the decision. It can also help prevent any misunderstandings with your landlord. Be honest and straightforward with your reason. For example, “I have recently found a new place closer to my work and I need to move out.”
4. Detail the termination process
Next, you should detail the process for terminating the lease contract. Refer to the lease agreement to ensure you comply with all the terms and conditions. This may include giving notice, paying any outstanding fees, and returning the property in the same condition as when you received it.
5. Provide contact information
Include your current telephone number and email address along with the address of the property being leased. This will allow your landlord or property manager to contact you if they have any questions or concerns.
6. Close with a polite note
End the letter with a polite closing note. Express gratitude for the time you spent in the property and the opportunity to live there. You can say something like, “I appreciate the time I spent living in your property and thank you for the great service you provided me during the lease period.”
7. Sign the letter
Finally, sign the letter with your full name and date. This serves as proof that you are the one who initiated the termination of the lease contract.
Conclusion
Terminating a lease contract can be a daunting task for many. However, with a well-written letter of termination, you can make the process much smoother. Remember to be clear, concise, and polite throughout the letter. This will help you avoid any misunderstandings or legal issues and create a positive impression with your landlord.
